Got some attachments?
Attaching files to emails is something many people do every day, but there are some email users who have yet to learn how to use this feature. The method used to attach files to emails varies from user to user depending on which email service you use, so there is not one simple answer as to how to do this. Fortunately, as with many computer skills, once you have learned how to do this one place you can usually apply this knowledge many other places.
If you want to attach a file to an email, first and foremost you must know the name and location of that file you intend to attach. If you do not know the location of the file you may use the Search function in Windows or Finder in OS-X to locate the file on your disk. Once you have learned the location of the file on your disk please make a note of this location because you will need to know that before proceeding to the next step.
That next step is to open your email client and prepare to send a new email the way you usually do. I have to assume here you already know how to do that.
If you are a user of Gmail, the step-by-step procedure is to start composing a new email or start to reply to an email. Please look immediately below the “Subject” line and you will see a link titled “Attach a file.” Click on that link and a “File Upload” dialog box will appear. Sometimes the file you wish to attach will be in this window, but usually you will need to browse to find it by clicking on one of the icons such as “Documents” or “Pictures.” Once you have found your file, click on it one time only to select it then click on [Open]. You will be automatically bounced back to your message composition window where you will see the name of your file now attached to the message. If this file is large, you may also see a progress bar indicating it is being uploaded. You may now “Attach another file” by repeating these steps, or finish writing your email and send it.
For users of Hotmail, these steps are similar. Start composing a new message or start a reply to one. Right below the “Subject” line you will see a small icon of a paper clip and a link labeled “Insert: Attachments.” Click on “Attachments” and an “Open” dialog box will appear. Here is where you browse to your file, click on it one time only, and then click on [Open]. You may repeat these steps to attach more files one at a time, or complete your message.
For users of Yahoo, these steps are almost identical to the others. Start composing a new message or start a reply to one. Right below the “Subject” line you will see a small icon of a paper clip and a link labeled “Attachments.” Click on that and another “Attach Files” link will appear. There are a couple of options, but you may simply click on that link to open the “Select file(s) to upload” dialog. Here is where you browse to your file, click on it one time only, then click on [Save]. You may repeat these steps to attach more files one at a time, or complete your message.
Now that you know how to attach files to your emails, let me advise you concerning some commonly-encountered limitations. Be aware that your email provider may prohibit attachments bigger than a certain size, so do not get carried away sending images or videos. Also, the recipient might not have enough space in their inbox to receive large attachments. The rules and regulations in place at some email providers prohibit sending or receiving certain types of attachments, such as those file types capable of containing malicious code. These policies sometimes mean you might be blocked from sending attachments to some recipients.
Charles Miller is a freelance computer consultant, a frequent visitor to San Miguel since 1981 and now practically a full-time resident. He may be contacted at 044-415-101-8528 or email FAQ8 (at) SMAguru.com.